Dear Three Notch Century participant,
Welcome and thank you for your interest in the Three Notch Century to benefit Northeast Passage! The following information will help you to plan and execute your fundraising. Northeast Passage is here to support you every step of the way. Please let us know if we can help you write letters, set up your online page, or send you Northeast Passage related info (brochures, photos, etc). We want to help you succeed!
1. How much money do I have to raise?
The minimum cost for each participant varies based on the days they will be riding. The registration fee covers all food, lodging, signature event item and support. Riders can choose to fundraise for the entry fee or pay it out of pocket. The entry fee is required to be paid upon registration. Participants are encouraged to raise additional funds to support Northeast Passage’s adaptive sports programs. The highest individual fundraiser will be awarded a significant prize.
2. How do I set up an online page?
Once you have completed the online registration process, you will receive an email prompting you to set up an online page. Follow the instructions provided. Or take a look at the links above.
3. Where does my money go?
Northeast Passage is a program of the University of New Hampshire. The administrative costs for Northeast Passage are covered by the University, with the majority of the financial support coming from the College of Health and Human Services. All outside donations directly support the participants of Northeast Passage’s adaptive sports programs. All donations made to Northeast Passage ensure that the organization can continue to run quality, affordable programs.
4. Do you need volunteers for these events?
Yes. Please see the volunteer page for more information. Thank you in advance for your help!
5. Do volunteers have to fundraise?
Volunteers are not required to fundraise. They are, however, welcome to do so and are eligible for the same prizes as participants.
6. Are there prizes?
Yes, there are prizes for the Three Notch Century. Categories will vary.
7. Who should I ask for donations?
Brainstorm circles of people you can approach: Family, friends, co-workers, businesses you support, church groups, club affiliations, neighbors, people who have asked you to sponsor them…Think about the places you visit everyday – the grocery store, the local restaurant, the gym, your dentist or doctor, etc.
Check with your employer to see if they have a matching program. Challenging them to match all donations made by your co-workers. If they say yes, be sure your co-workers know that their dollars are being matched.
Recruit friends or family that have different circles to reach out to their contacts for you. Or better yet, ask them to come play with you at the event.
8. What should I say in my e-mails and letters?
Make it personal – we all love to get personal letters, so make your letter personal. Let them know what else is going on in your life other than this event, then slide into what the event is about and why you are personally involved.
Use humor – everybody loves a chuckle, so use humor where appropriate. Start your letter with something like, “Have you heard that (your name) has gone off the deep end again?? She is thinking about riding 100 miles…”
Short and sweet – Try to keep the letter to one page. If it is too long, you will lose the reader’s interest.
Ask – Very important! What separates this letter from normal letters is that you are asking them to act. Don’t just tell them why you are doing this. Be sure they know you need their support.
Be prepared to send a reminder. A lot of people will get your e-mail or letter and say, “What a neat idea. Sure, I’ll help out,” and then set the letter down, only to forget about it. The best way to send a reminder is to give training updates. Let them know that fundraising is going well, but you still have a bit further to go.
Give them your Active Web site!
9. How can donations be made?
Donations can be made by:
Check – Made out to Northeast Passage. It can be sent directly to Northeast Passage with your name in the memo line (4 Library Way, Durham, NH 03824) or donors can send the check to you and you can turn it in at registration, the day of the event.
Credit Card – Donate online through Active or donors can call in their card to Northeast Passage (603/862-0070) and we can run it through over the phone.
Cash – Any cash donations should be documented and turned in on the first day of the event.
All donations to Northeast Passage are tax deductible. Receipts will be sent to all donors who give by check, credit card or cash, as long as the complete address is available to NEP. A receipt for cash donations under $25 will not be provided.
10. Can we fundraise as a “team”?
Yes! One of the best ways to collect donations is to fundraise as a team or group and spark a little competition! The Northeast Passage staff fundraises as a team every year and competition seems to be the best way to get people to donate – come up with a gimmick (who can get the most donations in their name). Make it fun and get everyone you know involved. Be creative! There are prizes available for the most money raised by a team. If you are raising money as a team, and plan to use this money to cover your registration fees, you should make sure your total will cover the minimum fee for each individual on your team.
11) What’s with the cross country skiing chicken?
We have learned that the best way to raise money is to come up with a gimmick – In 2006, we had one participant promise to cross country ski in a chicken suit if his co-workers helped him raise the money for one of our events. He raised over $1,000 in 5 days. It can be done! Don’t feel like riding in a chicken suit? Build a team and create a competition. One of our Three Notch participants was having trouble getting people to follow through with their donations. During the ride, she sent out updates to her whole address book. She wrote a little about the ride, her progress, the challenge and she sent updated photos. By the time the ride was over, she had passed her goal of $1,000.
Asking for money can be a difficult task. Participants should keep in mind that the money they are asking for is not for themselves. Rather, the money is for an organization that has been important to you personally, to a friend or family member, and that this is for a cause that you believe in. It can be done! Be creative!
Northeast Passage is here to help you! Don’t hesitate to contact us if you need assistance, ideas or materials.
All PDF documents for download
- Sample Fundraising Letter/Email
- Northeast Passage facts and information
- Printable Cycling Photo Gallery
- For Team Captains: Sample recruitment e-mail/letter
- Donor Record Form